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Six steps to store paper letters and documents safely

Protect letters and documents from light, damp, tape and poor storage with appropriate folders and boxes.

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Library of Congress

Open the Library of Congress guide to caring for paper; no separate photo is attached.

Link card for Library of Congress paper preservation guidance

Letters, certificates and prints may deteriorate from damp, light and adhesive materials. This household guide adapts preservation advice from the Library of Congress. Check any separate legal retention requirements for official originals.

Your try-it-at-home checklist

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1. Unfold and inspect each item gently. If it is moldy, wet or brittle, avoid force and seek a conservator's advice.
2. Clean your hands and clear food and drinks from the work area. If you must mark paper, consider pencil rather than ink, using a firm support.
3. Look for clips, rubber bands and pressure-sensitive tape. Do not forcibly peel off old adhesive tape that could tear the sheet.
4. File stable documents flat in acid- and lignin-free archival folders or boxes. Fragile media and some inks may require specialist enclosure choices.
5. Choose a cool, relatively dry indoor place with stable conditions; avoid basements, attics, radiators and direct sunlight.
6. Check periodically for leaks, discoloration and mold. For valuable or damaged originals, consult a paper conservator rather than attempting repairs.

Open the Library of Congress guide to caring for paper; no separate photo is attached.

Your try-it-at-home checklist

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